In the competitive world of Software as a Service (SaaS), customer churn can make or break your business. Understanding and effectively managing SaaS churn rate is vital to maintaining revenue growth and customer retention. After all, it is a crucial metric for evaluating customer retention and revenue stability.

But how can SaaS companies tackle this challenge head-on and ensure long-term success?

Understanding SaaS churn rate

A graph showing average churn rate of SaaS companies

Customer churn is more than just a metric; it directly impacts the revenue growth and overall health of a SaaS business. To thrive in the highly competitive SaaS landscape, companies must not only acquire new customers but also focus on retaining existing ones.

SaaS churn rate refers to the percentage of customers or revenue lost over a given period. In the world of SaaS, where recurring revenue is the lifeblood of the business, high churn rates can be detrimental to your bottom line. On the other hand, reducing churn rates can lead to exponential growth and a loyal customer base.

How churn affects revenue growth

Churn rate has a direct impact on a SaaS company’s revenue:

  • A high churn rate can impede growth and diminish long-term value
  • a lower churn rate can enable recurring revenue to increase, augmenting the growth rate and mitigating the risk of long-term value loss.

When customers churn, the business is not only losing their subscription fees. The business is also losing the potential for upsells, cross-sells, and referrals. The compounding effect of net revenue churn rate can significantly hinder revenue growth over time.

Consider this scenario:

A SaaS company has a monthly recurring revenue (MRR) of $100,000 and a churn rate of 5% per month.

In the first month, the churn would result in a loss of $5,000 in MRR. However, if the churn rate remains consistent over the course of a year, the cumulative revenue lost would amount to a staggering $60,000. This demonstrates the compounding impact of churn on revenue.

To ensure sustainable growth, SaaS companies must proactively address churn by implementing strategies that focus on customer retention and minimizing customer attrition.

The role of customer retention in reducing churn

A chart showing churn rate for SaaS

Customer retention is a key factor in reducing churn rate. By cultivating loyal, long-term customer relationships, SaaS businesses can increase customer lifetime value (CLTV) and foster a stable revenue stream.

Here’s how customer retention plays a vital role in churn reduction:

  1. Enhanced customer satisfaction: Satisfied customers are more likely to continue using a SaaS product and remain loyal. By providing exceptional customer experiences, addressing their pain points, and delivering consistent value, companies can foster higher customer satisfaction and reduce churn.
  2. Proactive relationship management: Actively engaging with customers throughout their lifecycle is crucial for building strong relationships. By understanding customer needs, offering personalized support, and proactively addressing any concerns or issues, companies can strengthen the bond with customers and increase their chances of staying on board.
  3. Continuous product improvement: Regularly updating and enhancing the SaaS product based on customer feedback and market trends is essential for keeping customers engaged and satisfied. By delivering valuable features, addressing product gaps, and staying ahead of the competition, SaaS companies can minimize churn and retain customers.

Key metrics to monitor for SaaS churn rate

To effectively measure and manage SaaS churn rates, it’s essential to track key metrics that provide insights into customer behavior, revenue trends, and overall business health. Let’s explore some of the critical metrics to monitor:

Monthly Recurring Revenue (MRR) churn

Monthly Recurring Revenue (MRR) is a key metric for monitoring ongoing revenue and assessing the financial status or health of a SaaS company. It measures the predictable monthly revenue of a subscription business from its current subscribers.

MRR churn, on the other hand, is the total MRR lost due to downgrades or unsubscribes.

Monitoring MRR churn can help businesses understand the impact of churn on their revenue and identify areas for improvement. For example, if you notice that your MRR churn is increasing, then that is a sign to take some serious action.

Customer churn rate

An image showing the saas churn rate graph for customer retention analysis in the Customer churn rate section.

Customer churn rate quantifies the percentage of customers who discontinue their subscriptions within a specified timeframe:

  • High churn rate = potential issues with customer satisfaction, product value, or engagement
  • Low churn rate = strong customer loyalty and positive outcomes from retention strategies

This metric is critical as it offers insights into customer satisfaction. It can be leveraged to evaluate the success of customer retention initiatives.

Customer Lifetime Value (CLV)

Customer Lifetime Value (CLV) is a metric that estimates the total value a customer is expected to bring to a business throughout their relationship. CLV takes into account the customer’s subscription duration, average revenue per period, and potential upsells or cross-sells.

CLV assists businesses in:

  • Determining an appropriate amount to spend on customer acquisition and retention
  • Identifying their most valuable customers and prioritizing them for exclusive offers and discounts.

By monitoring CLV, SaaS companies can evaluate the long-term value of their customers and determine whether their efforts to reduce monthly churn rate and increase retention are yielding positive results.

Net Promoter Score (NPS)

Net Promoter Score (NPS) is a metric utilized to measure customer satisfaction and loyalty:

  • High NPS = customers are satisfied and loyal
  • Low NPS = underlying issues that need to be addressed

NPS is a customer satisfaction metric that gauges the likelihood of customers recommending a product or service to others. It is typically measured through a survey question that asks customers to rate their likelihood of recommending on a scale of 0 to 10. NPS provides insights into customer sentiment and loyalty, helping SaaS businesses understand their customers’ advocacy and referral potential.

By gauging customer satisfaction, NPS can provide valuable insights into areas for improvement and potential churn risks.

Calculating churn rate and interpreting the results

A graph showing average churn rate of SaaS companies

Calculating churn rate is essential for understanding the extent of customer attrition and its impact on a SaaS business.

Here’s the formula:

Churn Rate = (Number of customers lost / Total number of customers) x 100

For example, if a SaaS company starts the month with 500 customers and loses 25 customers throughout the month, the churn rate would be calculated as follows:

Churn Rate = (25 / 500) x 100 = 5%

Interpreting churn rate results depends on various factors. These factors include industry benchmarks, company stage, target customers, market, and customer acquisition strategies.

What is the average churn rate for a SaaS company?

In SaaS, the average annual churn rate is around 5%, and a “good” churn rate is considered 3% or less. However, this varies greatly across businesses and industries, so in reality, there is no universal “average” churn rate.

But while there is no universally “good” or “bad” churn rate, it’s important to compare your churn rate against industry averages and monitor trends over time. That way, you can identify areas for improvement and focus on strategies to reduce the average annual churn rate. It is essential to keep a close eye on your churn rate and take proactive measures to ensure the continued success of your SaaS business.

7 common reasons behind SaaS churn rate

A graph showing lack of perceived value of a SaaS company

SaaS churn rate can be influenced by various factors that impact customer satisfaction and overall experience. Understanding the reasons behind churn is crucial for SaaS companies looking to reduce customer attrition and improve customer loyalty.

Let’s explore some of the common reasons why customers churn from SaaS products:

1. Lack of perceived value

If customers don’t see the benefit of using a SaaS product or a service, this can lead to churn. When customers feel that the benefits of a product or service do not justify its cost or do not meet their needs and expectations, they may choose to pause or cancel their subscriptions altogether.

To address this issue, SaaS companies must ensure that their offerings provide tangible value to customers and communicate these benefits effectively. By doing so, they can increase customer satisfaction and reduce the likelihood of churn.

2. Poor user experience

Churned customers due to poor UX

Poor user experience (UX) can drive customers away, making it essential to focus on usability and user satisfaction. For one, according to Forrester, poor UX translates to lost sales while good UX is associated with a 200% to 400% conversion increase.

A smooth and intuitive user experience is essential for customer retention. If the SaaS product is difficult to navigate, lacks essential features, or suffers from performance issues, customers may become frustrated and seek alternative solutions. Investing in user experience design, conducting usability testing, and gathering user feedback can help identify pain points and improve the overall product experience.

3. Competitive alternatives

In a competitive market, customers are constantly presented with alternative solutions to their problems. Competitors can lure subscribers away if they offer better features, pricing, or customer service. In the ever-evolving SaaS market, there are always new and innovative offerings that may provide a more attractive solution for customers.

4. Pricing concerns

Pricing plays a significant role in customer decisions. If customers feel that the SaaS product’s pricing does not align with the value it delivers, they may look for more cost-effective options or downgrade their subscription plans. Transparent pricing models and providing flexible options can help address pricing concerns and reduce churn related to pricing issues.

SaaS companies must ensure that their pricing strategies are competitive, transparent, and provide value to customers to reduce pricing-related churn.

5. Unresolved customer issues

Unresolved customer issues can cause frustration and churn if not addressed promptly and effectively. SaaS companies must prioritize addressing customer concerns and providing timely, effective solutions to maintain customer satisfaction and prevent churn.

In fact, 89% of companies shared that excellent customer service is critical when it comes to factors that affect retention.

6. Technical issues

A graph showing SaaS churn benchmarks and strategies for reducing SaaS churn rate

Technical glitches, downtime, or persistent performance problems can severely impact the user experience or cause downtime.

Consistently monitoring the product’s technical health, conducting regular maintenance, and responding quickly to any technical issues can help mitigate churn caused by technical concerns.

7. Failed payments

On the other hand, there are also customers who churn without meaning to. Yes, involuntary churn is a real thing. If left untreated, it can have a huge impact on your overall revenue. In fact, consumer subscription brands experience almost 10% loss in revenue due to failed payments. 

Since most SaaS services are subscription-based, payments are usually set up automatically. Every once in a while, a recurring payment can fail to go through due to any of the following reasons:

  • maxed out or expired credit card on file
  • credit card on file has insufficient balance
  • payment or account information is outdated or incorrect
  • suspected fraud

When a payment fails, the subscriber’s account can be canceled automatically, resulting in the customer churning involuntarily.

5 strategies for reducing SaaS churn rate

Reducing B2B SaaS customer churn rate is critical for the long-term success and growth of SaaS businesses. By implementing strategies to retain customers and enhance their overall experience, companies can boost customer loyalty and drive sustainable revenue.

Let’s explore five strategies to help reduce SaaS churn rates:

Enhance the customer onboarding experience

A smooth and well-structured onboarding process creates a strong setting foundation for a strong customer relationship. This ensures that existing customers can reap its full benefits and become long-term satisfied customers.

During the onboarding phase, new customers should be guided through the product’s key features and functionalities, helping them understand how the product addresses their specific needs.

Here are some ways to spice up your onboarding experience:

  • Provide personalized onboarding for individual users and enterprise users
  • Offer guided tours, tutorial videos, and comprehensive documentation that users can access at their own time and pace
  • Assign dedicated onboarding specialists or customer success managers to facilitate new customers through the initial setup and adjustment period
  • Send proactive check-in emails or messages to ensure customers are getting value from your product during onboarding.
  • Gather feedback from new customers to identify pain points and improve the onboarding process iteratively.

A well-designed onboarding process ensures that new users can:

  • Set up and use the software effectively with minimal downtime
  • Understand the product’s features and benefits easily
  • Get support and guidance when needed
  • Feel confident and empowered to use the product

Provide proactive customer support and engagement

A customer success strategy with customer service at the forefront to lessen customers churning

In the world of B2B SaaS, accessible customer support is one thing. Proactive customer support is another. By taking the initiative to contact customers first and provide solutions even before they experience any issues or concerns, SaaS companies can foster a sense of trust and commitment among their existing customers.

This proactive approach can not only help resolve potential issues before they escalate but also enhance customer satisfaction and loyalty, reducing customer churn.

Here’s how you can go about it:

  • Offer multiple support channels (live chat, email, phone) and clearly display contact information on your website and within your product.
  • Implement chatbots or AI-powered support tools to provide instant responses and assistance for common queries.
  • Proactively reach out to customers who may be facing difficulties, based on usage patterns or behavior triggers.
  • Conduct regular webinars, tutorials, or workshops to educate customers about advanced features and best practices.
  • Encourage customer feedback through surveys, interviews, or feedback forms to identify opportunities for improvement.

Implement customer retention initiatives

Illustrations of plans to measure churn and work on reducing voluntary and involuntary churn rates

Customer retention initiatives aim to keep customers engaged and satisfied throughout their lifecycle. By continually adding value and demonstrating appreciation for their business, customers can become more engaged—reducing the probability of churning.

Some examples of these initiatives include:

  • Loyalty programs (ex. rewards points or affiliate programs)
  • Discounts for returning customers
  • Retention email marketing campaigns
  • Exclusive content or features for loyal customers

Optimize pricing and packaging strategies

Pricing and packaging play a significant role in customers’ decision-making processes. SaaS companies should regularly assess their pricing models to ensure they align with the perceived value of the product.

Here’s what you can do:

  • Conduct market research to understand your target audience and their willingness to pay for your product.
  • Consider offering tiered pricing plans with varying features to appeal to different customer segments.
  • Offer flexible payment options, such as monthly, annual, or custom billing cycles, to accommodate customer preferences.

Make your tech work for you

A graph showing common reasons for customer churn of a SaaS company

Use technology to your advantage by building a tech stack that will help you collect and use customer analytics and data-driven insights. It’s important to stay up-to-date with the latest technology trends and ensure the effective use of available tools to better understand and manage churn rates.

Some examples of technologies and how you can leverage them:

  • Set up in-app help centers so your customers can get the support right where and when they need it the most.
  • Implement customer analytics and tracking tools to monitor user behavior and engagement patterns.
  • Use in-app messaging or email automation to send targeted messages based on customer actions or inactivity.
  • Continuously monitor and evaluate the performance of your tech tools to ensure they align with your retention goals.
  • Have dunning emails or software in place to help with recovering revenue that otherwise would have been lost

Monitoring and managing SaaS churn rate

Team discussing monthly churn rate and how to calculate churn accurately

Regularly monitoring churn rate can help SaaS companies stay on top of trends and take proactive measures to reduce customer churn. By keeping a close eye on the churn rate and taking necessary action, SaaS companies can ensure the continued success of their business.

Here’s how you can effectively monitor your SaaS churn rate:

  1. Identify common reasons for churn. Knowing why your subscribers churn will give you a clearer direction on the strategies to take. To pinpoint the reasons for churn, analyze your data regularly and dissect existing customers’ behaviors. For example, data might show that most of the churn happens during the first two months, which can indicate an issue with onboarding.
  2. Leverage customer feedback. Customer feedback can provide valuable insights into areas for improvement and potential churn risks. Regularly check the results of your NPS and other surveys.
  3. Establish benchmarks and goals. Setting goals helps you keep track of your progress. To effectively monitor your SaaS churn rate, you should also keep an eye on supporting SaaS metrics like MRR, CLV, and NPS.

Bring down your churn rate and take back your revenue

Customer service team working on reducing churn rate for SaaS

Understanding B2B SaaS churn rate and its impact on your business can transform your whole approach to growing and scaling.

It’s essential to stay proactive, monitor key metrics, and continuously improve the customer experience to keep customers coming back for more. With the right approach, businesses can not only minimize customer churn but also foster loyalty and growth in the competitive SaaS landscape. It’s time to take charge of your churn rate and create a loyal, satisfied customer base.

On the other hand, involuntary churn still hovers over as a threat to SaaS businesses. While this is unavoidable and failed payments might still occur, there are strategies that you can put in place to help recover your revenue. Get in touch with our failed payment recovery specialists to learn more about how you can take back your hard-earned revenue.